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Operations Administrator - Fine Art

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工作參考: G4S/TP/3860810/121825
職位數目: 1
職位分類: 行政管理人員/職員
合同類型: 全職
薪金: Competitive
位置: Kwai Chung
G4S區域: 歐洲
國家:香港


G4S商業單元:
截止日期: 2018-08-18
組合介紹: We offer competitive salary with annual leaves and medical insurance coverage to ideal candidate. 

職位簡介:

G4S International Logistics (G4SI) are innovators in global and domestic secure transport solutions and we strive on unpredictable challenges faced on a daily basis to meet our client’s needs. Our Mission is to be the partner of choice for large organizations needing very high security solutions to international logistics risk; we achieve this through client and employee engagement and best capabilities. We make every effort to create the best place for the best people valuing skill, knowledge and expertise.

Specialising in door to door secure transportation, insurance, third party logistics, inventory/storage services and risk mitigation we are well known in the industry for our integrity and consultative approach. Banks, financial institutions, governments, mines, diamond cutters, jewellery manufacturers and retailers worldwide rely on us to protect their commercial and reputational risk while optimizing their business operations.
Our team of highly skilled professionals are supported by superior technology and our industry leading security and risk management processes are continuously reviewed and refined in order to adapt to the constantly changing risk landscape.
We maintain a fluid and agile workforce to respond and react to change, always thinking on our feet and applying sound judgement in our decision making. We value our talent and make every effort to create the best place for the best people valuing skill, knowledge, expertise and innovation.
If you think G4Si is the best place for you, we have the following opportunity in our Hong Kong Office.

工作職責:

PURPOSE: Assistance in Daily Operation and Administration for the Hong Kong Fine Art Department and Fine Art globally.

PRINCIPAL DUTIES:

  • Provide administrative support to the management
  • Provide operational support to the operations department

Local Responsibility

  • Assisting the team with administrative tasks:
  • to input revenue and cost of sales in jobs in operating system
  • to input cost / revenue accruals in operating system once files closed
  • to prepare sales invoices in operating system once approved
  • to send invoices to customers with the related necessary attachment
  • assist in resolving invoice discrepancies
  • assist in vendor file maintenance
  • assist in customer file maintenance
  • to assist in preparing monthly performance overviews and forecasts 
  • to prepare weekly debtors reports and coordinate debt collection with the finance department
  • Perform general clerical duties to include but not limited to:     photocopying, faxing, mailing, labelling and filing.
  • Maintain hard copy and electronic filing systems
  • Collect and research documents

Global Responsibility

  • Assist with annual budget preparation for Fine Art
  • Overseeing preparation of the monthly trading packs for fine art together with regional finance team
  • Assist Global Head of Fine Art with annual and quarterly forecasts
  • Assist Global Head of Fine Art with financial analysis related to Fine Art performance
  • Oversee and administer customer credit checks and on boarding process
  • Maintain global Fine Art insurance declaration process
  • General support to Global Head of Fine Art when required

合適的候選人:

Key Competencies

  • Good communication skills
  • strong secretarial skills
  • organizing and prioritizing
  • attention to detail and accuracy
  • confidentiality
  • knowledge of relevant computer applications (Excel is must)
  • proficient in data entry
  • basic knowledge of business administration
  • 1-2 years clerical  experience

關於本公司:

G4S International Logistics sets the standard for secure transportation.

G4S International Logistics (G4SI), part of the G4S group, are innovators in global and domestic secure transport solutions; with decades of experience our methods minimize risk while maximizing transport efficiencies.

Specialising in door to door secure transportation, insurance, third party logistics, inventory/storage services and risk mitigation, we are well known in the industry for our integrity and consultative approach. Banks, financial institutions, governments, mines, diamond cutters, jewellery manufacturers and retailers worldwide rely on us to protect their commercial and reputational risk while optimizing their business operations.

Our teams of highly skilled professionals are supported by superior technology and our industry leading security and risk management processes are continuously reviewed and refined in order to adapt the constantly changing risk landscape.

We strive on the unpredictable challenges faced on a daily basis and maintanin a fluid and agile workforce to respond and react to change always thinking on our feet and applying sound judgement in our decision making. We value our talent and make every effort to create the best place for the best people valuing skill, knowledge, expertise and innovation.


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